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Day Zero Registration

Wednesday, 10 August 2011 22:08 administrator
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Day Zero Registration

Day Zero will be Wednesday, July 30, 2014 from 4 to 8 PM at the Sheraton Hotel - 706 John Nolen Drive, Madison.

What Will Happen At Day Zero Registration?

  • You will submit your final pledges (donations) or self-pledge. Kintera will remain open during Day Zero, so pledges will be entered in real time. 
  • NEW Riders will attend a Rider Safety Orientation (15 minutes). Safety speeches will happen at 4:30, 5:30, 6:30 and 7:30 PM. Returning riders will sign a waiver acknowledging the rules of the road and the ACT Ride's expectations of safety. 
  • NEW Crew members must attend an crew orientation at 5:00 or 7:00 PM.
  • All participants will fill out medical history and consent forms, and drop off any refridgerated medications. To save time, these forms can be filled out in advance by downloading them off our Day Zero Registration Forms webpage.
  • You will receive your ID card, rider number stickers, tent cards, etc.
  • You will receive or purchase incentive/merchandise information.
  • You are strongly encouraged to drop off your gear at Day Zero. Otherwise you must bring this to Opening Ceremony for load-in. For more information on gear, please read more about What To Bring.

Online donations will not be closed during Day Zero. When you arrive at Day Zero your current total in Kintera will be taken at the pledge table, plus any pledges and matching gifts you have brought with you. Matching gifts will be credited towards your total provided we have received both: 1) the original donation and 2) the company's matching gift paperwork. (We do not need to have received the final matching donation.) This is the amount we will use to determine your fundraising incentive levels and any self-pledge amount (see below). If you later receive additional donations that qualify you for incentives, you may pick these up at Opening Ceremony (jerseys ONLY) or at camp (all other merchandise).

Self-Pledging Riders who have not met the $1,200 fundraising minimum will have the option of switching to Crew or filling out a self-pledge form for the remainig amount. Self-pledge forms must be completed with a credit or debit card. (No checks or checking account numbers.) You are encouraged to keep fundraising during and after the Ride! If you have an outstanding balance on October 15th we will run three monthly payments (October, November, and December).

Parking During The Ride

  • Limited parking is available at the Sheraton. A free shuttle service will be available Thursday morning along with gear pick-up at the hotel.
  • Remember to have your keys with you the last day of the ride so you aren't locked out of your car!
  • Your gear will be at Closing Ceremony for you to pick up, or dropped off at the Sheraton Hotel for those who want to attend the after parties downtown.
  • To sign up for parking during the Ride, be prepared to provide the following information at Day Zero: Model, Make, Year, Type (4-door, coupe, sedan, wagon, etc), Color, State and license plate number.
Last Updated ( Friday, 25 July 2014 07:34 )

Day Zero Forms

Monday, 21 July 2014 14:57 Katie Childs
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The following forms must be turned in at Day Zero registration.  (You will also have the opportunity to fill them out during the registration event, but doing so beforehand will save you time in line.)

Medical History (required for all)

Medication Policy  (required for those who store medications with Medical Crew)

Massage Consent (required for those receiving massage services)

Chiropractic Consent  (required for those receiving chiropractic services)

Last Updated ( Wednesday, 23 July 2014 11:59 )

What To Bring

Friday, 12 August 2011 14:07 administrator
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What to Bring

After signing up to train and ride over 300 miles, you may be tempted to spend a small fortune on cycling and camping equipment. Consider how often you will use these items in the future. Bikes, bicycling accessories, and clothing are available for purchase at a discount price at our sponsor, Machinery Row Bicycles.

One Gear Bag Policy

You are permitted to bring only one gear bag. Your sleeping bag and pad/air mattress must fit inside your gear bag. If you are tenting, you are also allowed a tent that is no larger than a four-person tent. Everything must be packed tightly and securely with a maximum weight of seventy-five pounds and, for the safety of our Tent & Gear team, without the use of bungee cords.

We encourage you to pack as light as possible.

We recommend packing lightly and efficiently, using a large, soft-sided duffel bag or Rubbermaid-type tote.To prevent your clothes and sleeping bag from getting wet in case of rain, it is a good idea to pack your gear in plastic bags inside your gear bag. Clothing for the day can often fit in separate zip-lock bags and sleeping bags and pads can be rolled up and placed in a garbage bag before putting them all in your duffel bag. Label your bag and gear with your name and your participant number.

Transporting Your Bike Riders are responsible for getting their bikes to Madison and we cannot store bikes overnight before the Ride.You will not need your bike on Day Zero.
What to Pack

Cycling Equipment

Required gear:

  • Bicycle (Tune-ups and other mechanical service are available all year at a 15% discount at Machinery Row Bicycles.)
  • Helmet (All riders must wear an ANSI, Snell, CPSC or ASTM approved helmet at all times while on their bikes.)
  • 2 large water bottles and/or Camel Bak (These are required so that you can stay properly hydrated.)

Suggested gear:

  • Spare tubes and patch kit
  • Tire levers
  • Tire pump, frame or mini
  • Small wrenches or multi-tool
  • Cycling gloves
  • A fanny pack, seat or handlebar bag
  • Clamp-style clothespins for route guide/cue sheets
  • If there are any particular nutritional/supplements that you like, please be sure to bring it!

ALL Participants

Camp Gear

  • Sleeping bag (plus maybe a sheet for hot nights or extra blanket for gyms with A/C)
  • Flashlight and extra batteries
  • Pad or air mattress (for tent OR gym floor)
  • Pillow(s)
  • Towel (pack towel or chamois towel is best) and washcloth (many people bring 2 towels, as 1 may not be fully dry in the course of a day if it's humid or cloudy)
  • Alarm clock (battery operated)
  • Ear plugs and eye mask (some people snore and the gym likely will not be perfectly dark)
  • Socks or flip-flops to wear in the gym and showers
  • Tent, tent poles, stakes, and plastic for under your tent (if camping)


  • To anticipate sudden changes in temperature, choose clothing that can be easily layered
  • T-shirts (don’t forget your ACT gear!)
  • Waterproof jacket or rain poncho
  • Cycling shoes
  • 1 to 4 pairs of cycling shorts
  • Cycling jerseys
  • “Regular” shorts
  • Underwear (for camp; should not be worn under bike shorts)
  • Socks
  • Sweatshirt and pants
  • Boots or sneakers
  • Long pants
  • Pajamas / sleepwear
  • Walking shoes or sandals
  • Sweatband or bandana
  • Swimsuit

Helpful Crew Additions

  • Jumper cables (if you have a car)
  • Igloo and/or ice coolers (if you have one)
  • Extra set of vehicle keys (if you have a car)
  • Markers, duct tape, rope, bungee cords, tool kit
  • Fanny / day / back pack
  • Work gloves
  • FUN! (Music, costumes, candy, stickers, etc.)

First Aid

  • Hand sanitizer
  • Prescription medication
  • Sun-block, Lip balm
  • “Butt Balm”
  • Antacid, aspirin, anti-blister aids
  • Bandages, Gauze and tape
  • Electrolyte tablets if you don’t/can’t drink sports drinks
  • Inspect repellent
  • Sanitary protection
  • Disposable plastic bags (to help keep gear dry)


  • Cash for miscellaneous purchases. Most people anticipate $5 - $10 each day. Saturday night many go out to local bars that do not have ATMs so be sure to bring cash (small bills preferred).
  • Sunglasses
  • Luggage tag (mark with name and participant number)
  • Camera (label with name)
  • Credit card and picture ID
  • Watch or time-piece
  • Journal and pen
  • Shampoo, soap, razor, moisturizer, nail clippers, small mirror, hair ties
  • iPods, books, games, etc for fun
  • Cell phone (with charger!)

Click here for a PDF version of this list.

Last Updated ( Sunday, 06 July 2014 19:03 )

ACT Now!

Machinery Row Bicycles is our Presenting Sponsor! Find them on the bike path at 601 Williamson Street, across from AIDS Network.

Registered participants receive 15% off in-store merchandise (including discounted merchandise) and mechanical service. Discounts on bicycles will vary so please ask!

Machinery Row will also be donating the bike giveaway and top rider fundraiser incentive bicycles and provide the road service during the Ride.

ACT Ride Sponsors

Please be sure to thank these and all of our sponsors for their support!

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